Rent Ledger

Keeping track of rental income is one of the most important things Landlords do. After you’ve Screened Applicants, selected a qualified Tenant, and have them sign a state-specific Lease, the next step is keeping track of rent and charges.

New: Now with Fillable Fields

The Rent Ledger is free and EZ to use - simply click print/download to open your copy. Once you do, the form prompts you to fill in key information, including:

• Property address
• Tenant names and contact information
• Names of all occupants
• The monthly rent amount and due date
• Other fees charged and their due dates
• Late fee details
• The Lease Agreement start and end date
• When rent payments were made
• Any unpaid balances
• Additional notes

Having all of this information on one sheet makes life EZ for Landlords AND provides vital documentation that Landlords need.

• Get complete payment history of each rental property at a glance
• Quickly identify if rent is late and timely contact Tenants and/or submit a Late Fee Notice
• Have thorough documentation should you have to initiate eviction proceedings
Note: Our Eviction Timeline Record can be used in conjunction with the Rent Ledger to provide Landlords with additional evidence and documentation
• Stay on top of Lease Renewal dates
• Keep evidence of the income the property generates should you decide to sell
• Make tax season less stressful and EZier
• Document security deposit payments, making move-out smoother
• Keep track of each property’s ROI and identify opportunities to increase your return

Who Can Use This Form?

It’s available for both free and Pro members.

All Landlords should keep a Rent Ledger for each property, whether they have 1 unit or 200 units.

Our Rent Ledger is especially helpful for Landlords with multiple Tenants in one unit - it makes it EZ to keep up with all payments.

Other Forms You Might Need

• Rental Application: the best way to make sure rent is consistently paid on time is by having good Tenants. A Rental Application and thorough Tenant Screening help you find good Tenants that consistently pay rent on time.
• State-Specific Lease Agreement: the Lease is the most important form Landlords use and is the key to a good Landlord experience.

  Pro Tip: your Lease needs to comply with the laws where your property is located, so it’s vital that you have a state-specific Lease Agreement.

• Move-In/Move-Out Checklist: this form should be used during both the move-in and move-out walkthrough. It lets you document the condition of the property and is particularly important should you need to make deductions from the security deposit.
• Rent Receipt: this form makes it EZ to provide Tenants with documentation of their monthly rent payment. It’s always a good idea to have a system of providing Tenants with documentation of payments, and, should a dispute arise, this will help the Landlord prevail.
• Maintenance Record: Landlords need to keep their property in good condition and know about the expenses associated with each property. This Maintenance Record is a good way to do that.

  Pro Tip: if you keep this up to date, it will be EZ to do your taxes!

• Late Rent Notice: this form lets Landlords notify Tenants that rent is due, how much rent is owed, and the consequences for not paying the past-due rent.